“Time is what we want most, but what we use worst.”
Do you feel like there’s never enough time? Do you have trouble making time for self-care, healthy meal planning, and exercise because it feels like time is always running out?
Time is not unlimited. It’s really a commodity. There is a lot that can be shifted in your life based on the way that you view and value time. A few switches in your thinking can go a long way to create more balance and time-management in your life.
It all starts with viewing time as a box that can be visualized in your calendar. There is a limited amount of space in that box. You can only fill the box with the highest priority items. If you let undesirable items squeeze their way into the box, then there won’t be room for the things that you actually value. The box, and your time, has limits. You have to make managing the limitations of that box a priority so that the priorities don’t accidentally get shoved aside and take up the space that belongs to your desirable activities.
Divide your Day
Split up your time box into 4 blocks: morning, midday, afternoon, and evening. Start with your non-negotiables like fixed work duties that are inflexible. Where are there gaps where you’re currently wasting or losing time? What priorities can you slot into your time box to make a higher priority so that it doesn’t slip away and get shoved aside?
Stop feeling like you have all day to do things but without fixing a time slot for each task. When we leave too many large blocks with undefined goals, the day slips away from us.
Set a schedule for yourself with as many fixed time slots as possible. Set time slots for meal prep and meals. Set time slots of exercise, and for self-care. Put these in your calendar and add these to your non-negotiables along with the fixed work duties. Where you’ve been shoving these items aside in the past, make them a firm part of your schedule. At the beginning, it might feel like a struggle to stop what other things your doing and to commit the time to these activities, but if you commit to it, they will soon become a natural part of your routine.
Make sure that you mark 10 minutes a day for a planning slot. This is when you can review your schedule and ensure that you’re making the best use of all of the time slots in your time box, and that you haven’t missed anything important. As time passes, your priorities may also need to be reviewed and re-jigged. That’s all part of the planning process so take the time to make sure you can think through your time box on a daily basis.
Group similar tasks so that you’ll be more efficient. For example, if you’re packing lunch for one day, you could pack lunch for 2 or 3 days at once just as easily to save time. Or if you’re chopping vegetables, prepare enough for additional meals to save you some time later. If you’re running errands, try to take care of as many as possible all at once so that you don’t have to run through that routine too often.
Batching your to-dos will allow you to build momentum and boost efficiency as you repeat each action. For example, doing a series of prospecting calls in a row saves time. With your sales "hat" on, your spiel gets clearer and sharper with each consecutive call. If you have several proposals to write, it's more efficient to blast through them sequentially rather than switch to financial activities in between.
Make sure that you organize your time box and to-do list in a single place for easy reference. It might be in a book, your smart phone, or tablet. Always keep it all in one place so that you don’t have to hunt around for notes that are hard to find.
Time is not endless and can fly by far too quickly if we don’t care for it and value it as a precious commodity. Pay attention to your time. Put energy into managing it. The rewards will be worth the effort.
“Yesterday's the past, tomorrow's the future, but today is a gift. That's why it's called the present.”
Stephanie is a Holistic Health Coach who specializes in helping busy women honor themselves, their family, and their future by showing them how to streamline their life, eat better, create more energy, and make better decisions thus decreasing stress. Find out more at www.StephanieKatherine.com
Stephanie is a Holistic Health Coach who specializes in helping busy women honor themselves, their family, and their future by showing them how to streamline their life, eat better, create more energy, and make better decisions in order to decrease stress.